Bylaws

Purpose

§1  The club’s name is “Studentenes Fotoklubb”

§2  Studentenes Fotoklubb aims to gather and establish contact between photography-interested students, inspire young photographers, and document events and activities organized by the Norwegian Students’ Society (DNS) associations and committees, through a documentation group.

§2.2 The Golden Waving Cat is the club’s mascot and patron.

Membership

§3.1  Everyone has the opportunity to be members of the club. A valid membership in The Norwegian Students’ Society (DNS) is required to become a member of Students Fotoklubb. Special rules apply for DNS membership and those located outside the Student Photography Club’s authority.

§3.2  The General Assembly determines the membership prices. Student prices are distict from non-student membership prices. A student refers to anyone attending higher education that qualifies for a scholarship from the Norwegian State Educational Loan Fund.

§3.3  The board offers active membership to members who, through at least one semester, has been particularly active in club events, and has demonstrated community spirit and interest for the club’s future. All board members are assigned active membership. Active membership entails benefits that are stipulated by the Norwegian Students’ Society (DNS). An active membership is valid for one year. To maintain active membership, the member is required to attend at least four -4- volunteer activities in DNS per year, such as attendance at collective voluntary work (‘dugnad’), attendance at the DNS General Assembly, bar or wardrobe duties, documentation assignments for DNS, or volunteer at the major parties (‘helhusfester’) arranged at Chateau Neuf.

§3.4  The Students’ Photography Club shall hold meetings once a month. On these monthly meetings attendance for all members is compulsory. At these meetings, the board shall inform members about important affairs concerning the club and distribute different assignments. Members who are unable to attend may notify the board. If a member does not attend monthly meetings at least three times during the semester (with no good reason), the board may sanction the person in question. The board shall decide which sanctions are appropriate.

Members also agree to cover/help cover one -1- of the club’s commitments, such as documentation assignments for DNS, collective voluntary work (‘dugnad’), shifts in the bar and coat room, or volunteering at the major parties (‘helhusfester’) that take place at Chateau Neuf. If a member is unable to help cover one of the activities mentioned above and has a good reason, the board can suggest an alternative activity. If a member is without a good reason the board may sanction the person in question. The board shall decide which sanctions are appropriate.

§4  One type of membership provides access to the club’s darkroom facilities and premises. Members are responsible for damages caused to the club’s equipment and premises, including damages caused by people they may have brought with them. The board may establish restrictions on the use of premises and equipment.

§5  The General Assembly determines membership fees for each semester and fee for use of facilities and equipment. The board has free access to the club’s premises.

§6  Enrollment occurs upon payment of the membership fee. Payments are made to the club’s account, or [in cash] at membership meetings.

§7  Memberships are valid for the current semester. The spring semester begins on January 1st. The fall semester begins on August 1. Members who pay the fee by December 1 or June 1 are granted membership for the following semester.

§8  If a member, through his or her personal actions, disparages the club’s reputation, violates the club’s statutes or, through negligence, inflicts damage on the club’s possessions, the person in question may be excluded for a specified period of time. In cases concerning damaged property, the board may demand replacements. In serious cases, the member may be excluded from the club. Decisions regarding exclusion may be appealed in the General Assembly.

Organization of the Club

§9  The General Assembly is the club’s highest authority.

§10  All members of DNS are entitled to vote, as well as being eligible for election to positions in the board.

§11  The Ordinary General Assembly is held twice a year, at the end of each semester.

§12.1  Members are summoned to the Ordinary General Assembly with at least eight -8- days notice. Notices containing the agenda are to be e-mailed to members, as well as being publicly posted. Changes or additions to the agenda must be presented to the board no later than 48 hours before the meeting. The General Assembly has a quorum when a fifth of the members are present. However, it is required that at least ten members are present. In cases where there is an insufficient number of members present, the board will schedule a new General Assembly. This assembly will always have quorum.
§12.2  The Ordinary General Assembly processes:

  • The board’s annual report
  • The accounts and budget
  • Election of a new board for the next semester

§12.3  Trust positions in the board last for one semester, with the possibility of re-election for additional terms. Board members who are not standing for re-election serve as the election committee.

§12.4  Upon resignations from the board during an election period, the board complements itself. Upon the resignation of the chairman or treasurer, members are to be summoned to an election in an Extraordinary General Assembly.

§12.5  All statutes are settled by a simple majority, unless specified otherwise by these bylaws.Voting may be done in writing, if such is requested by a member.

§13  Extraordinary General Assemblies are convened if the Board or at least ten -10- members require this. Members are to be given notice in the same manner as with the Annual General Meeting, but with four -4- days notice.

§14  Changes to the bylaws are decided by the General Assembly, and requires a two-thirds majority among the attendees. Any amendment must be submitted in writing to the board at least one week before the General Assembly, and presented to the General Assembly together with the applicable bylaws. Additions or changes to the proposed amendments, including counterproposals, are to be submitted in writing at the Assembly and recorded in the minutes.

§15  The board carries out the daily management and administration of the club. The board must have at least one chairman, a treasurer and a board member. The board has joint responsibility for operations of the club’s premises and equipment. Further board members may be elected by the General Assembly or the board itself.

§16  The board determines its own agenda and keeps minutes of its deliberations. The board manages the club’s funds according to the budget adopted by the General Assembly.

§17  The board has a quorum when half the members are present.

§18  Accounts are to be kept for all of the club’s operations.

§19  The chairman and a board member combined has the right to sign.

Dissolution

§ 20 Proposals for dissolution of the club must be submitted to the board at least one month before the General Assembly, and may only be passed at the meeting having been listed in the summoning notice. Dissolution must be presented at two General Assemblies with at least three -3- month intervals in order for the proposal to be passed. If at least five -5- members opposes the dissolution the proposal will be dropped. This section can not be changed if at least five -5- members oppose it.

§21  After the dissolution, a fund containing the club’s assets will be established. The Student Organization in Oslo and Akershus (SiO) will manage this fund. These means will be allocated to the later establishment of a similar association.

§22  No one can plead ignorance of these bylaws.

 

These statutes apply from November 13th 1968

Revised
28th January 1988

8th February 2005

22nd March 2006

8th December 2014

Current edition approved at the Ordinary General Assembly at the 31st of August 2015

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